During the next election, ISBNPA members will be asked to vote about changes in our by-laws.
The Executive Committee is proposing these changes to have at least one Member-at-Large representing Africa, Asia, Europe, Oceania, North America, and South America or the Caribbean, and to deal with some accounting and taxes requirements.
If you are an ISBNPA member, please read them before you cast your vote.
Bylaws changes
The current text of the Member-at-Large section:
Section 3. Number and Classes of Executive Committee Members.
The Executive Committee shall have no more than 15 members. The number of officers will change every other year between:
(a) Four officers – President-elect (serving a one year term), President (serving the second year of a two-year term), Secretary and Treasurer; (b) Three officers – President (serving the first year of a two-year term), Secretary and Treasurer.
The Members-at-Large will range from 7 to 11, depending on the Executive Committee priorities, for a three-year term. The Members-at-Large will be divided into three groups whose terms expire in successive years. The Members-at-Large will include a Student Representative and an Early Career Researcher Representative that will be elected for a two-year term.
All members of the Executive Committee will have full voting rights on the Executive Committee. If the Executive Committee vote is tied, the President will make the final decision. All conflicts of interest professional, personal, or financial should be declared and the voting process for these resolved at the Executive Committee’s discretion.
Proposed changes (in yellow)
Section 3. Number and Classes of Executive Committee Members.
The Executive Committee shall have no more than 15 members. The number of officers will change every other year between:
(a) Four officers – President-elect (serving a one-year term), President (serving the second year of a two-year term), Secretary and Treasurer; (b) Three officers – President (serving the first year of a two-year term), Secretary and Treasurer.
The Members-at-Large will range from 7 to 11, depending on the Executive Committee priorities, for a three-year term. The Members-at-Large will be divided into three groups whose terms expire in successive years. The Members-at-Large will include a Student Representative and an Early Career Researcher Representative that will be elected for a two-year term.
Members-at-Large will include at least one representative from each geographical region of the world. These regions are Africa, Asia, Europe, Oceania, North America, and South America or the Caribbean.
The nominations committee will strive to have nominees representing the regions for which its representative term is ending during the electoral process.
The votes will be stratified so that at least one of these regions’ representatives is elected (for example, person A from Africa may have fewer votes than one from South America or the Caribbean and be elected if there is no African representation in the EC).
All members of the Executive Committee will have full voting rights on the Executive Committee. If the Executive Committee vote is tied, the President will make the final decision. All conflicts of interest professional, personal, or financial should be declared and the voting process for these resolved at the Executive Committee’s discretion.
The current text of the Officers Section
Section 3. Terms of Officers.
The term of President shall consist of two years (beginning in the election of 2014). The term of President-Elect shall be one year and the terms of Treasurer and Secretary shall be three years and they may be re-elected for no more than two consecutive terms. The President-Elect may be elected for a single term only, and may not be re-elected for the same office in successive years. The President-Elect automatically becomes President at the end of the Annual General Meeting of the Members.
Section 4. Election and Term of Office.
Elections for President-Elect, Secretary and Treasurer shall be by electronic mail ballot, conducted at the same time and in the same manner as elections for Executive Committee Members, with each voting member entitled to cast one vote for each open office. The new officers shall take office at the end of the Annual Membership Meeting immediately following the election and shall continue in the office until their successors have been elected and taken office, or until their death, resignation or removal. The ballots shall remain available for inspection for six months after they have been counted.
Proposed changes (in yellow)
Section 3. Terms of Officers.
The term of the President shall consist of two years. The term of the President-Elect shall be one year, for a single term only, and may not be re-elected for the same office in successive years.
The President-Elect automatically becomes President at the end of the Annual General Meeting of the Members.
The term of the Secretary shall be three years and may be re-elected for no more than two consecutive terms.
The term of the Treasurer shall be four years and may be re-elected for no more than two consecutive terms. The Treasurer position will be voted in the third year of the incumbent Treasurer. If re-elected, a new term will start one year after. If not re-elected, the incoming officer shall have a one-year Treasurer-Elect term, for a single term only. During this term, the Treasurer and the Treasurer-Elect shall work closely to ensure a smooth transition of the treasurer duties. The Treasurer-Elect automatically becomes Treasurer at the end of the Annual General Meeting of the Members.
Section 4. Election and Term of Office.
Elections for President-Elect, Secretary and Treasurer-Elect shall be by electronic mail ballot, conducted at the same time and in the same manner as elections for Executive Committee Members, with each voting member entitled to cast one vote for each open office
The new officers shall take office at the end of the Annual Membership Meeting immediately following the election and shall continue in the office until their successors have been elected and taken office, or until their death, resignation or removal. The ballots shall remain available for inspection for six months after they have been counted.
The position for Treasurer or Treasurer-Elect shall be available only for ISBNPA members with United States citizenship to allow for access to the ISBNPA bank accounts based in this country.
